Depot

Know what you own and where it is, in seconds.

Somebody asks where the laptop is. Nobody can say.

Every business accumulates things worth tracking: laptops, monitors, AV carts, parts bins, the assets inside a property. Where they are, who has them, and whether the warranty still holds tends to live in someone’s memory until the moment it matters, when an asset walks off or the insurance adjuster asks for a list. Depot is built around one question: what do I own, and where is it. It treats the basic act of cataloging (name, location, condition, who has it) as the primary feature, not an afterthought. Capture is fast, search is fast, and pulling a report at 4:30 on a Friday is fast.

A great inventory tool earns its keep on the boring days. Capture has to be effortless or nothing else gets entered. Search has to be instant or the data ages out of trust. Every other feature is built around protecting that core loop.

How it differs

Consumer inventory apps stop at the household level. Depot keeps that frictionless capture and adds the things a business needs: multi-location hierarchies, checkout and check-in history, audit trails, license seats, warranty tracking, role-based access.

Enterprise EAM tools drown the basic catalog action under custom-field builders, CMDB schemas, and ITIL ceremony. Depot inverts that: the first ninety seconds of a new user adding their first five items is the design constraint. Advanced features exist, but they are progressively disclosed.

Spreadsheets work until two people edit at once, until you need to know who has the laptop, until you want a warranty alert, until you need to print labels. Depot is what you switch to when the spreadsheet starts costing you more than it saves. CSV import (including the column mappings from common asset tools) gets the spreadsheet in on day one.

Who it’s for

Facilities managers tracking desks, monitors, projectors, AV carts, parts bins across buildings.

IT operations tracking laptops by serial number, tying software licenses to seats.

Property managers cataloging every unit, common area, and storage room with photo-driven walkthrough capture.

Homeowners and small business operators capturing everything they own before they need to, with photos and warranties intact for the day the insurance adjuster asks.

Asset auditors pulling immutable audit event logs and tracing who moved what, when, and why.

Field service teams tracking items leaving the depot, going on a job, and (sometimes) coming back.

Businesses with multiple locations or entities running inventory across each, scoped to its own bubble.

What it does

Capture is the design constraint. Add an asset by photo, by Quick Entry form, by full form, or by CSV import. Photo-driven cataloging runs a deduplication check during ingest, surfacing visual matches against the customer’s existing library so a third photo of the same projector does not create a third asset row.

Locations nest indefinitely. Site to Building to Floor to Room to Rack to Shelf, or House to Floor to Room to Closet, or Warehouse to Aisle to Bin.

Maintenance and warranty tracking run as first-class workflows. Recurring maintenance tasks carry iCal RRULE recurrence; the next occurrence auto-calculates on completion. Warranty records carry a source field (manual, automated lookup, integration) so the UI can distinguish a user-entered warranty from a verified one. Dashboards bucket warranties into expired, thirty-day, sixty-day, and ninety-day windows.

The audit event log is immutable. Creation, edit, archive, assignment, transfer, check-in, check-out, warranty update, maintenance completion, license seat assignment, document attachment, import. Every state change writes a row.

How it fits the ecosystem

Service requests in Dispatch can attach a Depot asset, so the work order carries the asset’s history, warranty status, and prior maintenance into the field. Foundry generates the maintenance contract or insurance schedule from Depot’s catalog with the customer’s brand kit applied. Concierge can answer a phone call asking about a warranty by reading Depot directly. Knowledge bytes in OS link to manufacturer model families and reference manuals stored as Depot KB Documents.

Where this product is in development

Depot is feature-complete and in final validation against customer workloads. What is live today is in active use; production deployment timing and the next capabilities are firming up with the beta cohort.

[Join the Beta Cohort]

Beta products are feature-complete and in final validation against customer workloads. Early access available; production deployment timing is on the roadmap.